Terms and Conditions

Last Updated: December 6, 2024

1. Introduction

Welcome to Lexmata.ai ("Site"), operated by Lexmata LLC ("Company," "we," "us," or "our"). By accessing or using our Site and services, you agree to be bound by these Terms and Conditions ("Terms"). If you disagree with any part of these Terms, you do not have permission to access the Site or use our services.

2. Definitions

  • "Service(s)" refers to the records analysis and organization services provided through Lexmata.ai
  • "User," "you," or "your" refers to any individual or entity accessing or using the Service
  • "Content" refers to all information, data, text, software, images, or other materials submitted to or available through the Service
  • "Records" refers to any documents, files, or data submitted to our Service for analysis and organization

3. Account Registration

3.1 Account Creation

To use our Services, you must:

  • Create an account with accurate, complete information
  • Maintain and update your account information
  • Be at least 18 years old
  • Have the authority to enter into these Terms

3.2 Account Security

You are responsible for:

  • Maintaining the confidentiality of your account credentials
  • All activities that occur under your account
  • Notifying us immediately of any unauthorized access
  • Ensuring logout from your account at the end of each session

4. Service Description

4.1 Records Analysis Services

Lexmata.ai provides:

  • Automated analysis of submitted records
  • Organization and categorization of documents
  • Data extraction and processing
  • Report generation and insights
  • Secure storage and retrieval of processed records

4.2 Service Limitations

  • We do not guarantee 100% accuracy in analysis
  • Processing times may vary based on volume and complexity
  • Service availability may be subject to maintenance or technical issues
  • Certain file types or formats may not be supported

4.3 Legal Disclaimer

  • All content, analysis, and insights generated by the Service are for informational purposes only
  • Generated content does not constitute legal advice or create an attorney-client relationship
  • All outputs from the Service must be reviewed by a licensed attorney before use
  • Users acknowledge that automated analysis is not a substitute for professional legal judgment
  • The Service is a tool to assist legal professionals and should not be relied upon as the sole basis for legal decisions
  • Users are responsible for obtaining appropriate legal counsel for their specific situation
  • Neither Lexmata LLC nor its Services replace the need for a qualified legal professional

5. User Obligations

5.1 Acceptable Use

You agree to:

  • Submit only records you have the right to share
  • Provide accurate and complete information
  • Use the Service in compliance with all applicable laws
  • Respect intellectual property rights
  • Maintain appropriate security measures

5.2 Prohibited Activities

You may not:

  • Use the Service for any illegal purpose
  • Attempt to gain unauthorized access
  • Upload malicious code or files
  • Interfere with the Service's operation
  • Share account access with unauthorized users
  • Reverse engineer the Service
  • Scrape or harvest data from the Service

6. Data Rights and Privacy

6.1 Your Data

  • You retain ownership of your submitted records
  • You grant us license to process and analyze your records
  • We maintain appropriate security measures
  • We handle data in accordance with our Privacy Policy

6.2 Our Rights

We reserve the right to:

  • Access submitted records for service improvement
  • Analyze aggregated, anonymized data
  • Remove content that violates these Terms
  • Preserve data if required by law

7. Payment Terms

7.1 Fees

  • Service fees are as specified on our pricing page
  • All fees are in US dollars unless otherwise stated
  • Fees may be modified with notice
  • Refunds are provided according to our refund policy

7.2 Billing

  • Payment is required for continued service access
  • Subscription fees are billed in advance
  • Late payments may result in service suspension
  • You are responsible for all applicable taxes

8. Intellectual Property

8.1 Our Rights

  • The Service, including software and technology, is our property
  • Our trademarks and branding are protected
  • Service improvements and modifications belong to us

8.2 Your Rights

  • You retain rights to your submitted content
  • You grant us license to process your content
  • You may export your data as permitted by the Service

9. Warranty Disclaimer

THE SERVICE IS PROVIDED "AS IS" WITHOUT WARRANTIES OF ANY KIND, WHETHER EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO:

  • Merchantability
  • Fitness for a particular purpose
  • Non-infringement
  • Accuracy of results
  • System integration

10. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW:

  • We are not liable for indirect, incidental, special, or consequential damages
  • Our total liability shall not exceed the amount paid for the Service in the past 12 months
  • We are not liable for loss of data, profits, or business interruption

11. Indemnification

You agree to indemnify and hold harmless Lexmata LLC and its officers, directors, employees, and agents from any claims, damages, or expenses arising from:

  • Your use of the Service
  • Your violation of these Terms
  • Your violation of any rights of another party

12. Modifications to Service

We reserve the right to:

  • Modify or discontinue any part of the Service
  • Change fees and charges
  • Update these Terms
  • Require acceptance of new Terms for continued use

13. Termination

13.1 By You

  • You may terminate your account at any time
  • You remain responsible for all fees incurred
  • You may export your data before termination

13.2 By Us

We may terminate or suspend your account for:

  • Violation of these Terms
  • Illegal activity
  • Non-payment
  • Extended inactivity

14. Governing Law

These Terms shall be governed by the laws of Delaware, United States, without regard to its conflict of law provisions.

15. Dispute Resolution

Any dispute arising from these Terms shall be resolved through:

  • Initial good faith negotiation
  • Mediation if negotiation fails
  • Binding arbitration as a last resort
  • Venue in Delaware

16. Contact Information

For questions about these Terms, contact:

Lexmata LLC
1800 JFK Blvd.
Suite 1525
Philadelphia, PA 19103
Email: legal@lexmata.com

17. Severability

If any provision of these Terms is found to be unenforceable, the remaining provisions will remain in effect.

18. Entire Agreement

These Terms constitute the entire agreement between you and Lexmata LLC regarding the Service, superseding any prior agreements.

By using Lexmata.ai, you acknowledge that you have read, understood, and agree to be bound by these Terms and Conditions.